Privacy Policy

The Hellenic ASEAN (hereafter referred to as “Hellenic ASEAN”, “we”, “our”, or “the Website”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit or interact with the Hellenic ASEAN website.

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable Greek data protection legislation.

  1. Who We Are

The Hellenic ASEAN website is an informational platform dedicated to promoting cooperation, networking, and engagement between Greece and ASEAN countries in areas such as business, investment, trade, education, culture, and diplomacy.

For any questions regarding this Privacy Policy or your personal data, you may contact us at:

7, Chatziyianni Mexi

11528 Athens, Greece

Tel: +30 210 222 50 50

Email: contact@hellenicasean.org
Website: https://hellenicasean.org

  1. Information We May Collect

We may collect and process personal data related to individuals who interact with our website or organization. This may include:

  • Name and surname
  • Professional title or occupation
  • Organization or company name
  • Email address
  • Telephone number
  • Country of residence
  • Any other information voluntarily submitted through forms or communications

In addition, certain technical information may be collected automatically when you visit our website, such as:

  • IP address
  • Browser type
  • Device information
  • Website usage data
  • Pages visited and access times
  1. How We Collect Your Data

Personal data may be collected when you:

  • Fill out contact forms on our website
  • Subscribe to newsletters or updates
  • Register for events, meetings, or initiatives
  • Send us an email or communicate with us directly
  • Participate in surveys, programs, or collaborations
  • Browse our website

In some cases, we may receive information from publicly available sources or from partner organizations involved in Hellenic-ASEAN cooperation initiatives.

  1. Legal Basis for Processing

We process personal data on the basis of one or more of the following legal grounds:

  • Your consent
  • Legitimate interests related to operating and improving our services
  • Compliance with legal obligations
  • Performance of agreements or cooperation initiatives

Where processing is based on consent, you may withdraw your consent at any time.

  1. Purpose of Processing

Your personal data may be used for the following purposes:

  • Responding to inquiries or requests
  • Providing information about Hellenic ASEAN activities
  • Organizing events, meetings, conferences, and initiatives
  • Facilitating networking between Greek and ASEAN stakeholders
  • Sending newsletters, updates, or announcements
  • Improving the functionality and performance of our website
  • Ensuring website security and administration
  1. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

  1. Cookies

Our website may use cookies and similar technologies to improve user experience and analyze website performance.

Cookies are small data files stored on your device that allow the website to recognize your browser and remember certain information.

Cookies may be used to:

  • Understand website usage and traffic patterns
  • Improve website performance
  • Customize user experience

You may disable cookies through your browser settings. However, some features of the website may not function properly if cookies are disabled.

  1. Sharing Personal Data

We do not sell or rent your personal data.

Your data may be shared with trusted third parties only when necessary for website operation or services, such as:

  • Website hosting providers
  • IT and technical service providers
  • Event organization partners
  • Communication and newsletter platforms

All third parties are required to handle personal data securely and in compliance with applicable data protection laws.

  1. International Data Transfers

If personal data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place to protect your information in accordance with GDPR requirements.

  1. Your Rights

Under applicable data protection laws, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data (“right to be forgotten”)
  • Restrict processing of your data
  • Object to processing
  • Request data portability
  • Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the contact details provided below.

You also have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA) if you believe your data has been processed unlawfully.

  1. External Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external websites. Users should review the privacy policies of any third-party sites they visit.

  1. Newsletters and Communications

If you subscribe to our newsletter or updates, we may send you information regarding Hellenic ASEAN activities, events, or announcements.

You may unsubscribe at any time by following the unsubscribe link included in our emails.

  1. Social Media

Our website may link to social media platforms such as LinkedIn, Facebook, or other networks. Any information you provide on those platforms is subject to their respective privacy policies.

  1. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page and will take effect immediately upon posting.

We encourage users to review this page periodically.

  1. Contact

If you have questions regarding this Privacy Policy or how we process personal data, please contact us:

Email: contact@hellenicasean.org
Website: https://hellenicasean.org

  1. Data Security

We implement appropriate technical and organizational security measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.

These measures include secure servers, encryption where appropriate, and controlled access to personal data.